Attendance & Absence

Attendance Matters

At Kingsdown School we want our students to be in school learning and striving for success. Research has shown that regular attendance and good punctuality are crucial factors in students achieving their full potential in education. For this reason, we reward and celebrate students who achieve 100% attendance and whose attendance is improving each half term.

If a student’s attendance falls below 95% this is considered a cause for concern. Whilst some absence from school is unavoidable, it is vital that all students strive to be in school every day. Parental support in achieving this is absolutely crucial.

Department for Education statistics show that of pupils who missed between 10% and 20% of school, only 35% manage to go on on to achieve five good GCSEs. This compares with 73% of pupils with over 95% attendance. Furthermore, attendance records are included with a reference written by the school and therefore poor attendance can have further damaging long term consequences.

The target attendance figure for all students is a minimum of 95% attendance.

How do we manage attendance?

Your child will be informed of their current attendance by their tutor. We are monitoring students closely whose attendance is falling and will contact you if your child’s attendance does not improve. As a parent/carer you are committing an offence if you fail to ensure that your child attends school regularly and punctually, even if they are missing school without your knowledge. It is important that parents/carers monitor single days of absence, as these days soon add up to weeks.

What we are asking you to do?

As a parent, there are important steps that we would ask you to take to support us in this focus on high levels of attendance:
• Ensure your child attends every day, on time, equipped and ready to learn. Tutor time begins at 8.35am and students should be in the building by 8.30am. The front gates will be closed at 8.35. Students are considered late if the arrive after 8.35am and will be registered by a member of our pastoral team as being late. This will result in a detention that will happen during the school day. For further details please see our Punctuality page
• Ensure the school has up to date addresses and telephone numbers. We will contact you if your child is absent and you have not contacted the school. This ensures that any absence is quickly identified.

If your child is ill, please contact the school on each day of absence and provide an explanatory note on their return to school.

If no contact is received regarding the absence, it is recorded as unauthorised. Ultimately the school is responsible for deciding if the absence is acceptable or not. Only genuine absence will be authorised. You will be asked to provide medical certificates if your child has a poor attendance record.

Please ensure that medical appointments are made outside of school time.

Avoid trivial absences such as, ‘buying new shoes’. This would not be accepted as a reasonable absence.

Respond to letters or telephone calls regarding attendance and punctuality.

Attendance Officer

With your continued support, we aim to raise the attendance of every student and in doing so, also raise their academic achievement.
If you have any concerns or questions regarding Attendance & Absence please do not hesitate to contact me.

I am available from 8.00am - 4.00pm every day and you are welcome to contact me on 01793 822284, via email: kbradbury@kingsdownschool.co.uk or by arranging an appointment at a mutually convenient time within the school day.

Additionally, I will contact you should we have any attendance or punctuality concerns regarding your child.

Finally, a reminder that all students are expected to attend school every day and on time, unless they are unwell, in which case medical evidence may be requested.

Thank you for your support.

Kay Bradbury
Attendance Officer


Reporting an absence

  • Telephone the school as soon as possible on 01793 822284
  • Send a letter confirming reason for absence to your child’s tutor immediately on return to school
  • Be aware that any unexplained absences are recorded as unauthorised and will appear on school reports

Medical Evidence may be requested for 5 or more consecutive school days absence due to illness (3 days if prior to or after a school holiday).

It is essential that the Attendance Officer is notified every day that a student is off sick. This is not only keeps your child’s Attendance records accurate but also ensures their safety. If you were to send your child back to school and we assume they are still absent due to illness an incident could occur, on the way to school, that neither parties are aware of.


Request for Leave Of Absence

(for Family Holiday/Non School Activity i.e. sporting fixtures/performing arts etc.)
If in doubt please contact Mrs K Bradbury.

A ‘Request for Leave of Absence’ form should be completed and returned to the Attendance Officer. Forms can be collected from Reception or downloaded below in the Important Documents section. Please note that the reply process can take up to two weeks.

Please note below, changes to term time holiday as directed by Swindon Borough Education Welfare, Legal Dept. The following will take immediate effect:

Family Holiday will not be granted during term time unless the Head Teacher considers it to be extenuating circumstances.

  • It is only the Head Teacher who can approve or decline requests
  • A Leave of Absence from should be submitted to Attendance Officer in the first instance

Important Documents

Request for Leave of Absence Form

Penalty Notices (Years 7-10)

Penalty Notices (& Year 11 Protocol)

Attendance Absence Codes

School Attendance - Parents Guide

FREQUENTLY ASKED QUESTIONS


 

 

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