Attendance & Absence


Parents/carers with a child who is going to be absent from school should:

  • Telephone the school as soon as possible on 01793 822284
  • Send a letter confirming reason for absence to your child’s tutor immediately on return to school
  • Be aware that any unexplained absences are recorded as unauthorised and will appear on school reports

Medical Evidence may be requested for 5 or more consecutive school days absence due to illness (3 days if prior to or after a school holiday).

It is essential that the Attendance Officer is notified every day that a student is off sick. This is not only keeps your child’s Attendance records accurate but also ensures their safety. If you were to send your child back to school and we assume they are still absent due to illness an incident could occur, on the way to school, that neither parties are aware of.

Request for Leave Of Absence

(for Family Holiday/Non School Activity i.e. sporting fixtures/performing arts etc.)
If in doubt please contact Mrs K Bradbury.

A ‘Request for Leave of Absence’ form should be completed and returned to the Attendance Officer. Forms can be collected from Reception or downloaded below in the Important Documents section. Please note that the reply process can take up to two weeks.

Please note below, changes to term time holiday as directed by Swindon Borough Education Welfare, Legal Dept. The following will take immediate effect:

Family Holiday will not be granted during term time unless the Head Teacher considers it to be extenuating circumstances.

  • It is only the Head Teacher who can approve or decline requests
  • A Leave of Absence from should be submitted to Attendance Officer in the first instance

Attendance below 95% is considered failure to attend regularly

Late arrival to school

All students are required to arrive via the main Student Gates by 8.25am - gates will be locked at 8:30am prompt. Students should be on school site by 8:30am ready for Legal Registration/Tutor Period at 8:35am.

Students arriving late to school or arriving late to Lesson 1 will be sanctioned accordingly.

For further details please see our Punctuality page.

Important Documents

Request for Leave of Absence Form

Penalty Notices (Years 7-10)

Penalty Notices (& Year 11 Protocol)

Attendance Absence Codes

School Attendance - Parents Guide


Attendance Officer

Since joining Kingsdown School, I have had the pleasure of meeting parents/carers as well as getting to know individual students. and supporting them with their attendance and punctuality.

With your continued support, we aim to raise the attendance of every student and in doing so, also raise their academic achievement.
If you have any concerns or questions regarding Attendance & Absence please do not hesitate to contact me.

I am available from 8.00am - 4.00pm every day and you are welcome to contact me on 01793 822284, via email: or by arranging an appointment at a mutually convenient time within the school day.

Additionally, I will contact you should we have any attendance or punctuality concerns regarding your child.

Finally, a reminder that all students are expected to attend school every day and on time, unless they are unwell, in which case medical evidence may be requested.

Thank you for your support.

Kay Bradbury
Attendance Officer
(updated November 2018)

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